Enterprises process millions of invoices, often on legacy systems that are out of sync with their business needs. The result: processing errors, delayed payments and frustrated suppliers. Add to that poor cash flow, lost discounts and missed savings. It’s time to digitally transform accounts payable. Discover GEP SMART™ AP Automation Software — an AI-powered, cloud-native platform designed for present and future AP needs. Automate invoicing and payments, eliminate paperwork, reduce costs and mitigate risk. Optimize payments and keep your suppliers happy.
AI-Powered, Touchless AP Automation
Simplify invoicing, create a robust audit trail, ensure compliance, boost savings and strengthen supplier relationships with GEP SMART AP Automation platform.
Automatic Reconciliation & Routing
Eliminate manual intervention with organized queue management workflow through automated routing, reviews and approvals. Resolve problems faster or prevent them entirely.
Quick Multi-Way Matching
With GEP SMART AP Automation, validate invoices against purchase orders and negotiated prices using configurable tolerances and matching rules — all with a single click.
Optical Character Recognition
The AP automation software automatically recognizes text in scanned paper invoices image or PDFs and converts it into a machine-readable document for easy use.
Harnessing Artificial Intelligence
The power of the automated AP software resides within GEP QUANTUM™ — the AI low-code/no-code platform that drives all of GEP's software.
Global Invoicing Compliance
Global invoice regulatory compliance is a key feature of GEP SMART AP Automation, made possible through a strategic partnership with Sovos (TrustWeaver).
Rapid & Seamless Integration
Standalone or as part of a larger suite, GEP SMART AP Automation integrates seamlessly with all major ERP systems and legacy software that your team may be using.
Why GEP SMART
GEP SMART unifies order-to-invoice with source-to-contract, connecting every order to contracts, plans and targets. It provides full procure-to-pay functionality — from item search to invoice matching and payment authorization — with easy deployment and a user-friendly interface for catalogs, requisitions and invoices. It streamlines invoice management with line-by-line PO and multi-way matching, automates approvals with exception alerts and enables seamless PO creation, with real-time tracking and visibility.
What GEP SMART AP Automation Can Do for You
- Connect easily to existing systems and data sources, ensuring maximum accuracy and minimum processing time.
- Process thousands of invoices per month from countries with easy to complex invoice rules.
- Immediately increase accuracy, reduce operating costs and slash invoice processing cycle times.
- Ensure that suppliers are paid on time, every time, and handle supplier invoices in any format.
- Provide complete visibility of payables — in, out, due to arrive and pending — for you and your suppliers.
- Simplify the process of regulatory and tax compliance with invoices in most currencies and languages.
GEP SMART in action
$50
Billion in Spend 140 Countries
1000+
New Contracts Per Month
10000+
Vendors Across Multiple Countries
Top Rated by Real Users
4.4 rating
4.4 rating
4.4 rating
ACCOUNTS PAYABLE SOFTWARE FAQs
Yes – You can purchase it as a stand-alone solution, or you can purchase it as part of the GEP SMART suite. As a stand-alone cloud solution, it will integrate with any major ERP system and most other components you already have in order to automate your AP operation.
Yes – GEP SMART AP Automation is cloud-based and designed for easy integration. It works with all major systems, including Oracle and SAP. GEP SMART AP Automation can also integrate with third-party invoice exchange systems, XML suppliers, EDIs and many other platforms to complete an end-to-end procure-to-pay flow.
GEP SMART AP Automation is powered with GEP’s proprietary set of AI tools – GEP MINERVA™ artificial intelligence. From OCR to fraud controls, AI is an integral part of the GEP SMART AP Automation solution, enabling accuracy and results that surpass human effort in a much shorter amount of time.
GEP SMART AP Automation includes a native artificial intelligence/machine learning-based optical character recognition (OCR) module to make invoice entry a breeze. In contrast to third-party OCR solutions, GEP’s OCR solution is supplier friendly. It can accept an invoice for OCR in any layout or major format. There is no requirement for the invoice PDF to be machine-readable, so that suppliers can create their invoices in a way that’s easiest for them.
GEP SMART AP Automation is a cloud-native solution that enables fast and easy deployment. It has constantly updated features, a user-friendly dashboard interface, maintenance-free environment and best-in-class security.
For purchase order-based invoices, where a PO (or receiving) can originate outside of GEP SMART AP Automation, our system will ingest POs and receiving documents. It will then do a two-way or three-way match based on set tolerances and route invoices requiring further attention to the appropriate stakeholder. The software uses configurable queue management workflow with automated routing, reviews and approvals to manage high-volume invoice processing. The system can send automated follow-up notifications and enable authority delegation, resulting in greatly reduced manual “chasing” work for AP and finance teams.
Invoices can have multiple levels of approvals or none at all, depending upon the stage of the invoice life cycle and the desired mode of your operations. If an invoice perfectly matches a purchase order and the ordered items have been confirmed as received, there may be very little else to do. GEP SMART AP Automation gives you the flexibility to optimize your operations and set controls to the level most appropriate for your organization.
GEP SMART AP Automation is a global solution, which supports all major currencies and is enabled during setup. Furthermore, it includes controls to ensure a proper relationship between a PO and the invoice currency. Currency conversion is applied to preserve tolerance and approval level thresholds.
GEP SMART AP Automation supports 22 languages, including English, French, Dutch, Hungarian, Italian, Polish, Portuguese, Spanish, Russian, Korean, Mandarin and Japanese.
Global invoice regulatory compliance is a cornerstone of the GEP SMART AP Automation solution. GEP partners with Sovos (TrustWeaver) to support invoice compliance for 60 countries worldwide.
GEP SMART AP Automation enables tax entry on invoices as a percentage, rate or value. Furthermore, the software can pull tax tables from an ERP system or a tax engine, such as Thomson Reuters. It can match taxes from a PO provided by a supplier and/or a tax engine to raise exceptions as necessary. Those exceptions can be auto routed to a tax team for resolution.
Yes – GEP SMART AP Automation also enables Evaluated Receipt Settlements. The system can automatically create an invoice when an order is placed and the goods are received. That function can be configured on a PO-by-PO basis, giving you full control on when to use more automation versus exercising more control.
GEP SMART AP Automation takes advantage of the global scalability, best-in-class performance and security provided by Microsoft Azure Cloud. Replace outdated or ineffective AP tools with a cloud-based AP solution that meets the performance expectations of some the largest, most demanding enterprises in the world.
